Employee Record Retention: Navigating the Legal Minefield

Duration: 90 minutes

If you’re not 100% certain about what employee documentation you need to keep, how to store it, and what should be purged and when—you’re not alone. It’s complicated. And if you get it wrong, you’re leaving your organization open to serious liability—even potential criminal charges if you delete or discard the wrong document. This program will get you up to speed on the latest rules and best practices. (more details below)

* Approved for 1.5 recertification credit hour through HRCI & SHRM.


WHY ATTEND

What records do you need to keep for tax deductions according to the DOL? How long must you retain records related to hiring (including unsuccessful applications) according to the EEOC? What are the storage rules for medical certifications, test results and other sensitive personnel records under USERRA, FMLA, ADA and GINA?

The list of questions is endless so some companies take a “We’ll just keep everything!” approach to compliance. But this is a logistics nightmare -- and potentially dangerous, too. Just one mistakenly retained piece of data can lead to thousands of dollars in FTC fines.

This engaging and information-packed webinar, featuring employment law expert Anniken Davenport, delivers all the HR and payroll record retention guidance you need. We’ll cover the specific rules for complying with storage requirements under ACA, EEOC, Homeland Security, IRS, DOL, OSHA, FLSA, FTC and state guidelines. You’ll also learn how to put reasonable retention policies into practice for both paper and electronic documents to protect you on both sides of the equation— keep what you need, properly dispose of what you don’t.

LEARNING OBJECTIVES

This webinar will cover:

  • The general requirements under many of the federal and state regulatory agencies that require access to your employment and payroll records
  • Rules on non-employee records: why and how to keep job applications, resumes, job descriptions and interview documentation from candidates you turned down
  • Requirements that satisfy both IRS and FLSA, along with individual requirements from each agency
  • The status of the electronic I-9 program, including cautionary tales and best practices
  • How to deal with medical records in a way that complies with the ADA, OSHA and privacy laws
  • Streamlining the workflow of HR and Payroll records — and how to deal with the documents coming at you in various forms from across departments, offices and states

                                                                      ABOUT THE SPEAKER

                                                                      Anniken Davenport holds an MA in writing from Johns Hopkins, a JD from Penn State and a license to practice law in Pennsylvania. She has over 30 years’ experience as a litigator, educator and negotiator. Her career includes private and government labor and employment law practice, including advising and representing governmental units in labor negotiations and contract formation. She has worked for the Pennsylvania Lottery, the Pennsylvania Department of State and the Pennsylvania Department of Labor as an attorney and the Pennsylvania School Board Association as a labor negotiator and trainer.

                                                                      She has defended various government departments in discrimination, workers’ compensation and unemployment compensation cases. In addition, she has authored textbooks for undergraduate students, taught employment and labor law at Penn State University, Wilson College and the Harrisburg Area Community College, and written and edited newsletters and books on a wide variety of employment and labor topics.

                                                                      Certification

                                                                      This program has been approved for 1.5 recertification credit hour(s) through the HR Certification Institute (HRCI) & Society for Human Resource Management (SHRM).

                                                                      What You Get With Each Option

                                                                      Live Recording

                                                                      Live Only

                                                                      Participation in the live upcoming webinar

                                                                      Recording

                                                                      Recording Only

                                                                      Full MP4 recording of webinar, including Q&A (digital download).

                                                                      Live and Recording

                                                                      Live + Recording

                                                                      Participation in the live webinar + Full MP4 Recording (digital download).

                                                                      Event Package

                                                                      Event Value Pack

                                                                      Participation in the live webinar + Full MP4 Recording + Audio-only MP3 recording. (digital download)

                                                                      What You Get With Each Option close

                                                                      Live Recording

                                                                      Live Only

                                                                      Participation in the live upcoming webinar

                                                                      Recording

                                                                      Recording Only

                                                                      Full MP4 recording of webinar, including Q&A (digital download).

                                                                      Live and Recording

                                                                      Live + Recording

                                                                      Participation in the live webinar + Full MP4 Recording (digital download).

                                                                      Event Package

                                                                      Event Value Pack

                                                                      Participation in the live webinar + Full MP4 Recording + Audio-only MP3 recording. (digital download)

                                                                      About Webinar Connections close

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