HR Record Retention: Navigating the Legal Minefield

Duration: 60 minutes

If you’re struggling to understand exactly what employee documentation you need to keep, how to store it, and what should be purged and when—you’re not alone. It’s complicated. But if you get it wrong, you’re leaving your organization open to liability that could stretch into millions of dollars—even potential criminal charges if you delete or discard the wrong document. (more details below)


WHY ATTEND

What records do you need to keep for tax deductions according to the DOL? How long must you retain records related to hiring (including unsuccessful applications) according to the EEOC? What are the storage rules for medical certifications, test results and other sensitive personnel records under USERRA, FMLA, ADA and GINA?

If you’re struggling to understand exactly what employee documentation you need to keep, how to store it, and what should be purged and when—you’re not alone. It’s complicated. But if you get it wrong, you’re leaving your organization open to liability that could stretch into millions of dollars—even potential criminal charges if you delete or discard the wrong document.

Some companies take a “We’ll just keep everything!” approach to compliance. But this is dangerous, too. Just one mistakenly retained piece of data can lead to thousands of dollars in FTC fines.

This engaging and information-packed webinar, featuring employment law expert Anniken Davenport, delivers all the HR and payroll record retention guidance you need. We’ll cover the specific rules for complying with storage requirements under ACA, EEOC, Homeland Security, IRS, DOL, OSHA, FLSA, FTC and state guidelines. You’ll also learn how to put reasonable retention policies into practice for both paper and electronic documents to protect you on both sides of the equation— keep what you need, properly dispose of what you don’t.

LEARNING OBJECTIVES

This webinar will cover:

  • The general requirements under many of the federal and state regulatory agencies that require access to your employment and payroll records
  • Rules on non-employee records: why and how to keep job applications, resumes, job descriptions and interview documentation from candidates you turned down
  • Requirements that satisfy both IRS and FLSA, along with individual requirements from each agency
  • The status of the electronic I-9 program, including cautionary tales and best practices
  • How to deal with medical records in a way that complies with the ADA, OSHA and privacy laws
  • Streamlining the workflow of HR and Payroll records — and how to deal with the documents coming at you in various forms from across departments, offices and states

                                            ABOUT THE SPEAKER

                                            Anniken has taught business law and HR management at Penn State University and directed the Legal Studies Program at Wilson College. She has represented the Commonwealth of Pennsylvania in discrimination and employment law cases and school districts in labor negotiations. Anniken holds an MA in writing from Johns Hopkins and a JD from Penn State.

                                            Certification

                                            This program has been approved for 1.0 recertification credit hour(s) through the HR Certification Institute (HRCI) & Society for Human Resource Management (SHRM).

                                            What You Get With Each Option

                                            Live Recording

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                                            Participation in the live upcoming webinar

                                            Recording

                                            Recording Only

                                            Full MP4 recording of webinar, including Q&A. Choose digital download or CD-ROM by mail.

                                            Live and Recording

                                            Live + Recording

                                            Participation in the live webinar + Full MP4 Recording. For recording, choose digital download or CD-ROM by mail.

                                            Event Package

                                            Event Value Pack

                                            Participation in the live webinar + Full MP4 Recording + Audio-only MP3 recording. For recordings, choose digital download or CD-ROM by mail.

                                            What You Get With Each Option close

                                            Live Recording

                                            Live Only

                                            Participation in the live upcoming webinar

                                            Recording

                                            Recording Only

                                            Full MP4 recording of webinar, including Q&A. Choose digital download or CD-ROM by mail.

                                            Live and Recording

                                            Live + Recording

                                            Participation in the live webinar + Full MP4 Recording. For recording, choose digital download or CD-ROM by mail.

                                            Event Package

                                            Event Value Pack

                                            Participation in the live webinar + Full MP4 Recording + Audio-only MP3 recording. For recordings, choose digital download or CD-ROM by mail.

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